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Parish Council meeting 23rd July 2020 – MINUTES

MINUTES July 2020

MINUTES OF A MEETING OF RADLEY PARISH COUNCIL HELD ONLINE on THURSDAY 23rd JULY 2020 at 7.30pm

PRESENT:               Crs Crowley (Chairman), Blagrove, Dudding, Fraser, Johnston, Henderson, Smith, Standen

IN ATTENDANCE: District Councillor Lugova, 2 members of the public, the Development Support Officer and the clerk

72/20

APOLOGIES FOR ABSENCE:  Cr Cook

 

 

73/20

DECLARATIONS OF INTEREST: None

 

 

74/20

MINUTES OF THE PARISH COUNCIL MEETING HELD ON 28th JUNE 2020

·         RESOLVED that the minutes of the June Parish Council meeting were an accurate account of the meeting and should be signed as such by the chairman when practical.

CLERK’S UPDATE:

  • Kennington Surgery – There had been concerns that the surgery would be closed, but Kennington Parish Council had since received an update stating that it would reopen for general appointments once no longer needed for its Covid-19 use.
  • Casual vacancies:  The previous applicant had confirmed his willingness to be co-opted.
   

75/20

POLICE MATTERS: None

   

76/20

PLANNING MATTERS:

(a)

DEVELOPMENT STEERING GROUP/CIL PROJECTS: The minutes of the 2nd June meeting were received.

a)      RADLEY LAKES:

The consultation was proceeding.  It was agreed that a proposal regarding plans for the land south of Gooseacre should be considered at the next meeting of the Development Steering Group.

b)      SCHOOL HALL EXTENSION: There was nothing further to report.

c)      CAR PARK: The planning application to reverse the car park entrances was ready to be submitted. The Council

·      RESOLVED to terminate Edgars’ contract immediately and

·      AGREED that as there was no evidence that progress had been made in the last month, Edgars’ final invoice should not be settled.  

d)      GOOSEACRE: The next step was the consultation exhibition, which was planned for the weekend of 10th/11th October in the pavilion.

 

(b)

STRATEGIC SITES: Nothing further to report.

(c)

PLANNING APPLICATIONS:   

 

(a)

P20/S1988/FUL:

Change of use of land from agricultural land to farm park, wildlife and outdoor activity centre, associated buildings and outdoor play structures, mountain bike trail, formation of lake, ponds and wetland area, formation of a new vehicle/pedestrian access off the A415, associated engineering works, drainage and landscaping: NO OBJECTION to proposals for quiet recreation, which would not disturb quiet activities in the Radley Lakes area. The Council would request a condition that there should be no motorised vehicles on the bike trail.

 

(b)

OCC application MW.0075/20

Use of the existing processing plant site to process sand and gravel from the nearby 94 acre Review of Old Mineral Permission (ROMP) site (Ref: DD1 and DD2), the installation of a field conveyor system to the site boundary and ancillary facilities for the transportation, storage and processing of the sand and gravel and the use of an existing haul road

Applicant name: H Tuckwell & Sons Ltd:

·         RESOLVED that the response to this planning application should be delegated to the clerk with a small group.

 

 

77/20

FINANCIAL MATTERS:

(a)

RECONCILIATION: The Council

·               ACKNOWLEDGED scrutiny and acceptance of the previously circulated bank statement and reconciliation

(b)

·               RESOLVED that the accounts as itemised on the monthly cashbook should be approved for payment.

Income

Ref

Supplier

Item

Payment

 

 

 

       

Expenditure

         

Date

 

Supplier

Item

Gross

 

 

DD

Google

PC email addresses

52.44

LG Act 1972 s111

 

DD

Everflow

Water supply pavilion

28.14

LG (Misc Provisions)1976

 

DD

Opus Energy

Pavilion electricity supply

31.47

LG (Misc Provisions)1976

15/7/2020

034

Jon Rogerson

Village cleaner salary

64.27

LG Act 1972 s111

23/7/2020

2020/

       
 

035

HMRC

PAYE and NI

300.96

LG Act 1972 s112

 

036

OCC Pension Fund

Staff & employer contributions

471.90

LG Act 1972 s112

 

037

Tom James

Development Support Officer

200.00

Localism Act 2011

 

038

Ady Podbery

Grass cutting

543.60

LG (Misc Provisions)1976

 

039

Jon Sherwood

Grass cutting Lower Churchyard

60.00

LG Act 1972 s215

 

040

MRH Services

Play area inspection & repairs

418.80

Public Health Act 1875 s614

 

041

Oxford Green Belt Network

Annual subscription

15.00

LG Act 1972 s111

30/6/2020

SO

Mrs J E Dymock

Salary (net), telephone

1,315.43

LG Act 1972 s112

           
     

Total

4467.01

 

(c)

ALLOTMENT FENCING: The Council received quotes and discussed the value of having the work done.  It was

·           RESOLVED that the small wooden fence should be repaired.

ACTION: Crs Blagrove and Smith would bring recommendations on the remaining fencing to the September meeting.

(d)

PLAYING FIELD SUB-COMMITTEE:

Cr Blagrove reported that the football club had queried the length of the grass.

They had received a grant to purchase Covid safeguarding materials and reported that they would not proceed with the security alarm.

They and Cr Blagrove were working through the Council’s requirement to use the pavilion on the weekend of 10th/11th October and how the exhibition and football club uses could be accommodated.

Football club tournament: The Football Club had confirmed that the FA had confirmed that the tournament could proceed under the current coronavirus restrictions. 

ACTION:  Cr Blagrove would ask the football club to provide a copy of the FA’s written advice and copies of their risk assessments and method statements for the holding of the tournament under current conditions.

It was noted that there had been significant fly-tipping around Gooseacre.  It was understood that volunteers including RYFC regularly collected litter from the playing field and the Dockar-Drysdale field.

The Council’s contractor had cleared some instances and for an extra charge would clear away anything he found when he attends to empty the play area bin. It was suggested that the Council would ask the village hall to consider reinstating their bin if the Council paid the cost of emptying.

ACTION: Clerk to bring costs for installing and emptying a further litter bin to the September Parish Council meeting.

(f)

PLAY AREA:   

·       The Council ACKNOWLEDGED agreement of the risk assessments which were circulated by email on 3 July and were saved in the file.

The Council considered whether the risks of using the play area could be managed acceptably during large events without further mitigation.

·         RESOLVED that the Council should communicate its concerns to the Football Club and they should be asked if they were content to manage the risks of their visitors using the play area

ACTION: Cr Blagrove. 

(g)

·         RESOLVED to accept the clerk’s recommendation that the Council should carry forward unused Church Room bookings until it was possible to meet in person again. The PCC had confirmed that they were happy with the suggestion.

(h)

·         RESOLVED to adopt updated Standing Orders and Financial Regulations.

(i)

The Annual Return had been submitted to the External Auditor on 9th July.  The clerk confirmed that all the deadlines of the audit timetable had been met.

 

The notice of electors’ rights was posted on the website on 2nd July and was also on the noticeboard.  This was evidenced by screen shots and photographs which confirmed the date of posting.  

   

78/20

REPORTS OF THE DISTRICT AND COUNTY COUNCILLORS had been circulated to the Council in advance of the meeting.

(a)

DISTRICT: Crs Johnston & Lugova reported:

     i.          The shielding programme is coming to an end on 31 July, allowing many people to get out to the shops and support themselves for the first time in months. Vale DC will adjust its service to focus on any urgent needs in order to be able to respond to any localised lockdowns across DC if/when necessary

  ii.          Housing Assistance Grants offer was extended and there is funding available for people with disabilities. The maximum grant available has increased from £30,000 to £50,000 and a grant is also now available for people living with dementia. In addition, the system is to be streamlined with new technology aiming to improve the service and reduce the waiting times for work to be carried out. To apply for a Disabled Facilities Grant, the first step is to contact an Occupational Therapist to see if someone is eligible. More information on applying for grants and loans is available on Vale website.

iii.          Vale is working on developing a new Corporate Plan and would welcome feedback from councillors, staff, businesses and public. It will run until Thursday 13 August. It would be very helpful to hear from as many people as possible, so please do provide your comments, and encourage residents and businesses to have their say.

(b)

COUNTY: Cr Johnston reported:

     i.          The Prohibition Notice for the Radley ROMP has been put on hold.  This is because Tuckwell’s et al have put in an application for a conveyor system to take any putative extraction away from the ROMP.  The County have asked for an impact assessment for the same.  The applicants have asked for a directive from the Secretary of State in respect of this, in effect an appeal.  There matters rest for the present.  The County Officers hope to bring a new report to the September meeting of the Planning and Regulation Committee.

  ii.          A planning application in respect of the Lodge Hill slips is to be submitted shortly, after much prevarication by Highways England.  I have asked for the Parishes, including Radley to have sight of the plans before they are finally submitted.

iii.          Radley residents along with many others will not be able to use the slip road off the bypass down to Kennington Road for some weeks.  This is so that the bypass bridge over the railway can be propped up while a replacement is put in place.  This is likely to take two years.

   

79/20

HIGHWAY MATTERS:

(a)

ITEMS FOR REPORT:

Cr Crowley had received reports of animal matter dumped in Thrupp Lane.

(b)

OCC were making arrangements to train the Fix My Street super users.

(c)

Reports of delivery lorries in using St James Road for access had been communicated to Pye and Redrow.

(d)

The supplier expected to install the SID signs in August. They promised 2 weeks’ notice and had offered to demonstrate mounting to the volunteers. OCC were due to install additional poles in Kennington Road, Foxborough Road and Whites Lane.

   

80/20

CONSERVATION:

(a)

VILLAGE POND: The volunteers had continued to clear round the pond during lockdown.  They had suggested that the Council might contribute to the purchase of a hedge trimmer.

·         RESOLVED that the Council would make a without strings contribution of £50 in recognition of the work done by the volunteers.

·         RESOLVED that a skip should be hired to dispose of leavings from hedge and undergrowth cutting.

(b)

PERMISSIVE PATHS AGREEMENT:

·         RESOLVED to proceed with signing the agreement. 

The Council was disappointed that Franklins had not elaborated on their very brief statement to the last meeting. 

(c)

LOWER CHURCHYARD: 

·         RESOLVED to accept ST Grounds Maintenance’s quote of £30 per bag to empty the bins.

(d)

GOOSEACRE:

·         RESOLVED to seek a quote to crown lift the willows along the road side of the play area and take advice on the appropriate timing for this work.

(e)

SCARECROW COMPETITION:

In response to an approach by the organiser, the Council agreed that it had no objection to the holding of a scarecrow competition in the autumn.  The clerk was asked to encourage the organiser to return if they thought the Council could help in any way.

   

81/20

THRUPP LANE: None

 

 

82/20

MATTERS FOR REPORT:

 

WEBSITE: The current volunteer was not able to carry out the website audit. 

Cr Blagrove would take this on.

ACTION Cr Blagrove. Clerk to provide log in details. 

   

83/20

DATES OF FUTURE MEETINGS:

  • 24th September at 7.30pm
  • It was agreed that the August date would be saved in case of any unforeseen event.

Permanent link to this article: http://www.radleyvillage.org.uk/parish-council-meeting-23rd-july-2020-minutes/